Unliquidated Company Funds

In the course of my employment, I was entrusted with a responsibility that would later become a source of stress and conflict. My former company funded a medical mission amounting to fifty thousand pesos, and the administration department required that the funds be released under my name. I accepted the task with the pure intention of helping our community and fulfilling my role. Every peso of that fund was spent on medicines, medical supplies, and necessary equipment to ensure the success of the mission. The event was undeniably fruitful, serving over three hundred patients and providing much-needed medical assistance to people in need.

However, after I resigned from the company, an unexpected issue arose. I was unable to fully liquidate the receipts from the mission. Despite the fact that the funds were used entirely for the project, the company’s records showed the amount as an unliquidated cash advance under my name. As a result, my clearance could not be processed, and I was asked to either submit the complete liquidation or pay the entire fifty thousand pesos. To make matters worse, the company began contacting my mother, which added personal distress to an already stressful situation.

From the company’s perspective, their request for liquidation or repayment is part of their financial accountability procedures. Any unliquidated fund is technically a liability to the person who received it. On the other hand, from my perspective, I feel it is unfair to be treated as if I personally benefited from the money when the medical mission was successfully conducted, and the community clearly witnessed where the funds were used.

What is the best thing to do with this? I cannot just give away Php 50,000.

Location: Philippines