Notion’s great until your workspace starts feeling like a rabbit hole

I’ve been using Notion for everything lately such as projects, docs, content calendars, meeting notes, and I’ve hit that point where it starts feeling like an unsearchable archive. Once I pass 10+ projects, I forget where I’ve tucked certain pages or which database I linked something to.

I started experimenting with a few tools to help with recall instead of just structure. Notion is still my main hub, but I’ve been pairing it with eesel AI, which automatically surfaces the pages and docs for me that I’ve opened recently across Notion, Google Docs, and even Figma. 

It doesn’t change how I build databases or dashboards, but it helps me find what I built faster. Curious if anyone else here combines Notion with external tools to handle recall and context switching. Do you rely purely on naming conventions and backlinks, or use automation to help?