My client’s accountant was doing 6 hours of copy paste every Friday. We killed that in a weekend.

Small trading company, 12 people. They import goods, sell wholesale, rinse and repeat. Not complicated business logic.. but the paperwork was eating them alive.

Every Friday, their accountant would sit down and manually match purchase orders to supplier invoices to delivery receipts. Six hours minimum. Sometimes she’d find mismatches from three weeks ago and have to chase them down by scrolling through WhatsApp groups.

We built an automation that pulls invoices from email, extracts the line items, matches them against existing purchase orders in their system, and flags anything that doesn’t line up. Runs every morning at 7am before anyone’s in the office.

Month-end close went from 5 days to about 1. The accountant told me she actually left work on time for the first time in two years.

Total build time was about a weekend. The business was already using an ERP for inventory, so we had clean data to work with.. that’s honestly what made it fast. If their data had been in 14 different spreadsheets it would’ve been a different story.

Biggest lesson: the automation itself wasn’t the hard part. Getting the data organized first was. Anyone else automating the boring back office stuff? Curious what’s working for others.