Replaced our 3-tool screening stack with one platform

A friend runs HR at a 120-person fintech company. Their candidate screening setup had gotten out of hand. They were using an ATS for tracking, a separate scheduling tool for phone screens, and a basic video platform for recording intros. Three tools, three logins, three billing cycles. None of them talked to each other.

Every time a new candidate came in, the process looked like this: review resume in the ATS, copy the candidate's email, paste it into the scheduling tool, coordinate a phone screen, then manually log notes back in the ATS. For roles that needed a video component, they'd send a separate link to the video platform and review those recordings in yet another tab.

The team spent almost as much time moving data between tools as they did actually reviewing candidates. They estimated about 30% of their screening time was admin work, not actual evaluation.

They consolidated everything into Truffle about four months ago. Candidates get a single Position Link. They record their responses on their own time. Truffle's AI analyzes the responses against the criteria the team defined, generates match scores, and produces AI Summaries and Candidate Shorts for each person.

The results after four months: they dropped from three tools down to one (plus their ATS). Screening time per role dropped by about 20 hours. The team stopped context-switching between platforms, which they said was the most underrated improvement.

The thing that surprised them most was how much smoother handoffs to hiring managers became. Instead of forwarding email threads and sharing notes docs, they just share a ranked shortlist with Candidate Shorts embedded. Hiring managers actually look at it because it takes two minutes to review the top candidates.

They're still using their ATS for pipeline management, but the screening layer is fully consolidated now.

Anyone else running a multi-tool screening stack? Curious whether people have found a way to make it work or if consolidation is the way to go.