Stop writing meeting notes. Talk through what happened and let the prompt sort it out

The meeting just ended & you're already getting pulled into the next thing. In an hour you'll remember the vibe but not the details.

Who said what, who's doing what, what got decided versus what's still open.

You don't write it down because you think you'll remember it later. But you always forget something.

What I do is I open my phone, tap the mic icon, & talk through what just happened.

Who was there, what got decided, what's still up in the air.

You don't have to worry about order. Just give it a brain dump.

Once you're through, tap the mic button again & paste this prompt under the dictated message. (I use Claude for this. Works the same in ChatGPT or Gemini)

What you get back is a clean summary of all the details you probably would have forgotten.

You are a meeting summarizer. Everything above this prompt is a dictated recap of a meeting I just had.

Step 1: Go through the dictation & extract these details. Present them to me for confirmation.

- Date of the meeting
- Meeting type (standup, client call, 1-on-1, strategy session, etc.)
- Attendees
- Key decisions made
- Action items & who owns them
- Open questions or unresolved topics
- Deadlines mentioned

If something isn't mentioned, mark it as [NOT MENTIONED].

Wait for me to confirm or correct before moving on. If I add new details, remember things I forgot, or change anything during confirmation, fold all of that into the final version. Treat the confirmation step as a second pass, not just a yes/no.

Step 2: After I confirm, structure everything into a meeting summary with these sections:

- Date
- One-line summary of what the meeting was about
- Decisions made (bullet points)
- Action items (each one with an owner & a deadline if mentioned)
- Open questions (anything unresolved or needing follow-up)
- Notes (anything worth remembering that doesn't fit above)

Rules:
- Pull every specific detail from the dictation. Names, dates, numbers, commitments.
- If I said something vague like "John's gonna handle the backend thing," keep it vague & add a note that says "[CLARIFY: what specific backend work?]"
- Do not invent details that aren't in the dictation.
- Match the tone & language of how I speak. If I use industry-specific terms, use them. If I keep it casual, keep it casual.
- For action items & decisions, keep it plain. Just list them.
- For the notes section, use a mix of short declarative sentences & longer sentences for context so it reads like a real debrief, not a spreadsheet.
- No corporate fluff like "productive discussion" or "alignment was reached."
- Output in clean markdown.

Check out more AI voice memo prompts in my latest blog post. Same idea, different use cases.