How many people or departments are involved in your payment process from start to finish?

I've been spending a lot of time looking at payment operations recently, and one thing that keeps surprising me is how many organizations don't have a clear picture of what happens between a customer deciding to pay and the money actually arriving where it's supposed to.

In some cases it's straightforward.

Customer pays → processor → bank → Billing platform

In other cases, there are multiple systems involved:

  • Customer service
  • Billing platform
  • Payment processor
  • ERP
  • Reconciliation team
  • Finance
  • Collections

By the time the transaction is fully processed, several people and systems may have touched it.

I'm curious:

How many people or departments are involved in your payment process from start to finish?

And where do you see the biggest bottleneck today?

Posted Jun 23, 2026, 10:33 AM UTC

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