How do you keep track of multiple events at once?

I used to run events from spreadsheets, email threads and WhatsApp chats. Fine for one event, chaos for three at once. Idead for the fix?

One place per event for vendors, budget, guests and timeline, plus one overview of all events showing what's due this week.

Track vendor payments, not just contacts. Deposit paid, balance due, due date. Missed payments cause most problems.

Budget vs. actual as you go, so you catch overruns early.

One shared run of show for the team and vendors. Two versions means someone has the wrong one.

Keep guests, RSVPs and seating together, so changes flow to catering from one list.

A short backup plan for each event: rain, late vendors, power.

A quick debrief after every event. It makes your next quote more accurate.